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Bookkeeper (Operations Department)

ACORN is looking for a Bristol or Leeds-based Bookkeeper to provide vital logistical support to the organisation so that we can build power and fight for social and economic change, to start work on 23rd August 2021.

ACORN is a community-based union of working-class people: tenants, workers, residents. We are a mass membership organisation fighting for a better life for our members and the communities they come from. We know that the economic and political set up in this country doesn’t work for people like us and so we established ACORN to fight for and represent our people.

Our organising is premised on two simple truths: problems affecting working class communitiesfrom unhealthy, unaffordable and insecure housing, to cuts to public servicesstem from a lack of power; and the most effective means of building power is for people to get organised. 

 

About the job

The Bookkeeper will work as part of a small team in the Operations Department. You will undertake bookkeeping duties in accordance with good accounting practice, keep a record of member dues paid, and support the maintenance of the member databases. You will be flexible in order to take on other administrative and logistical support as necessary. You will work a total of 35 hours weekly. There may be some start/finish flexibility between 9am and 8pm. You would ideally be based at our HQ in Bristol or our regional office in Leeds. Although you do not need extensive knowledge of higher accounting, we are looking for someone who is prepared to further their accounts knowledge. Training will be offered. 

Ultimately, the Bookkeeper will provide critical support to the maintenance of our organisation’s financial health, and will provide valuable assistance to the staff team and members, thereby facilitating our organisers’ ability to grow the organisation and build power in our communities.

Your daily work will involve:

Purchase ledger

  • Processing invoices to pay and electronically file; inputting invoice details on Xero 
  • Keeping records of card transactions and matching them with receipts
  • Recording project expenditure and providing information to Fundraising and Development Officer 
  • Processing payments as required.

Sales ledger (membership)

  • Checking daily remittances from payment providers and recording payments from membership
  • Maintenance of membership information on the database
  • Dealing with email queries from members that relate to their subscriptions,
  • Other database management as required
  • Banking receipts as required.

Budgets

  • Recording Branch expenditure and donations and monitoring small Branch budgets
  • Assisting with national budget monitoring as required

 

*ACORN is an equal opportunity employer and values diversity. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.*

 

Qualifications

No formal qualifications are necessary. We’re primarily looking for someone with a strong work ethic with good listening skills and the ability to motivate others. 

 

Experience, skills and abilities

The successful applicant will have:

  • Good basic knowledge of daily accounts functions
  • A good level of computer literacy: familiarity with spreadsheets, Google Drive, databases, and other office software. Experience of Xero would be an advantage
  • Good knowledge of and commitment to the aims, values and activities of ACORN UK 
  • A good understanding of the policies of a campaigning or charitable organisation
  • An understanding of the pressures faced by a campaigning organisation of ACORN UK’s type
  • An understanding of the issues faced by low-income households
  • A good understanding of data protection legislation
  • 2 or more years experience in an accounts setting 
  • Experience of working with digital tools to manage your own work and that of others
  • Experience of administrative work
  • Excellent written and verbal communication skills
  • High level of numerical competence
  • Ability to handle confidential information with tact and discretion
  • Ability to act intuitively and proactively in accordance with guidance provided by a manager
  • Self-motivation and initiative, with the ability to work both unsupervised and as part of a team
  • Excellent administrative and organisational skills, including the ability to work flexibly and manage conflicting work priorities
  • Ability to carry out research and information-gathering
  • Ability to undertake routine administrative tasks with high levels of accuracy and reliability
  • Excellent time management
  • Ability to use digital programmes and devices 
  • The ability to work under pressure in a fast-paced, ever-changing environment and be detail-oriented
  • Ability to work effectively as part of a team
  • Willingness to expand your knowledge and take on more responsibility if your role develops
  • Ability to be adaptable

In turn, ACORN is committed to investing in the continued professional development of our organising staff. Training and support will include:

  • First week: ‘Introduction to ACORN’ training, technical set-up, and tool training (5 days)
  • During probation: Weekly 1-to-1 management supervision; weekly group team call; on-call daily management support
  • After probation: Bi-weekly 1-to-1 management supervision; weekly group team call; on-call daily management support
  • Additional ongoing training opportunities where identified

 

Salary 

£18,000 - £19,000 starting salary, dependent on experience

 

To apply

  1. Make a copy and complete the full Application Form, referring to the Job Description & Person Specification
  2. Save your completed application form as a PDF with the file name <YOUR NAME, role> e.g. JANE SMITH Bookkeeper.pdf
  3. Submit via email to [email protected] with ‘Application: Bookkeeper' as the subject heading
  4. Once you have submitted your application please complete this diversity monitoring form

If you require paper versions of this application form & diversity monitoring form please write to [email protected].

 

Deadline

The deadline for applications has been extended to 11:59pm, Friday 16th July 2021. Late applications will not be considered. If you have any questions, please contact us at [email protected].

 

Interviews

Shortlisted candidates will be invited to an assessment day, involving an interview and two tasks. Currently due to the Government’s social distancing advice we are conducting assessments over Zoom video call. This may be subject to change if the Government’s guidelines change.

Assessment date: Friday 30th July 2021